During the brainstorming process, however, I concluded that this research aid should offer much more. I initially envisioned a simple guide that would direct patrons to the collection that held their volumes of interest. I created the LibGuide for presidential papers in January 2021 and completed it over the course of the spring semester while volumes were re-cataloged and transferred to their new locations. I concluded we needed a new LibGuide specifically for the presidential papers so patrons would know which collection they need to explore depending on the commander-in-chief they are researching. How do we avoid confusion and misunderstanding with shelving these papers in three different locations? How do we prevent a patron from assuming our library does not have Roosevelt’s public papers when they notice that the Public Papers of the Presidents skips from Hoover to Truman? Similarly, any user casually browsing the Government Documents Collection might infer that our library does not have public papers of presidents that served before Hoover, since Taylor Library’s pre-twentieth-century collection is not on the open floor with the others. While I was not pleased that these circumstances hindered our consolidation policy for the documents collection, the primacy concern was how this would affect our patrons. These unanticipated problems meant that our public Presidential Papers could not be conveniently and clearly cataloged and shelved in the same collection as originally planned, but instead would remain distributed across three collections: the Main Collection, the Government Documents Collection, and the UAM Special Collections.
Instead, I transferred them to our Special Collections department to ensure long term preservation. 5 I decided against transferring them to our Government Documents Collection due to the age and condition of the volumes.
4įurthermore, I discovered that our ten-volume set of public presidential papers from George Washington to Grover Cleveland, published in the late nineteenth century, was still shelved in our Main Collection. 3 Our thirteen-volume set of public papers for one of America’s most consequential presidents would remain in the Main Collection.
Roosevelt’s public papers to the Government Documents Collection because they were published privately. The first hitch emerged when I realized that I could not transfer President Franklin D. 2 Unforeseen issues arose, however, that transformed this seemingly straightforward task into a side project within this greater overhaul effort. Reintegrating the Public Papers of the Presidents from the Main Collection into the Government Documents Collection was supposed to be a simple part of this ongoing consolidation project.
#JAMES QUICK PRINT MONTICELLO AR SERIES#
Finding multiple split-cataloged series in our collections convinced me that, with rare exception, documents should be consolidated into a revamped Government Documents Collection. 1 Having government documents classified under different schemes and shelved in multiple collections can lead to discrepancies in cataloging, particularly as personnel change over time. The distribution of government documents across multiple collections is not unique to UAM, and is a common problem among FDLP depositories. Compounding this issue, documents classified under LC were distributed across various collections. Though the library has a designated Government Documents Collection cataloged under the SuDoc classification scheme, numerous documents were cataloged under the Library of Congress classification as well. As I began inspecting our collections, I discovered that documents were dispersed throughout the library. Taylor Library at the University of Arkansas at Monticello (UAM) in July 2019, I became the coordinator of our institution’s Federal Depository Library Program and Arkansas Documents repositories. Designing and Marketing a LibGuide for Presidential Papers
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